Job Description

Job Duties:
• Maintain and update records of leased and vacant units within the property portfolio, ensuring accuracy of all leasing data
• Prepare regular reports on occupancy rates, lease status, and property operations
• Assist in negotiating, preparing, and administering residential or commercial lease agreements, ensuring compliance with established terms
• Coordinate the collection, review, and organization of lease documents and supporting materials
• Respond to tenant and client inquiries, and coordinate timely resolution of service requests and lease-related issues
• Coordinate and monitor maintenance, repair, and renovation work with contractors to ensure completion within established timelines and budgets
• Assist in preparing and administering service contracts for property-related services, including cleaning, maintenance, and security
• Maintain records of operating expenses and rental income, and assist in the preparation of financial and management reports
• Work closely with the leasing and internal teams to support lease processing and ensure proper documentation and record keeping
• Perform other administrative and operational duties related to property management activities as required

Required languages: English

Education level: • Completion of a college diploma or bachelor’s degree in business administration, real estate, property management, or a related field

Required skills: • Proficiency in Microsoft Office (Word, Excel, Outlook) • Data entry and database management • Document organization and record keeping • Effective communication and interpersonal skills • Problem-solving and coordination abilities • Strong attention to detail and organizational skills

Additional skills / Assets: • A bachelor’s degree is considered an asset for candidates with strong knowledge of property leasing and management practices • At lease 1-2 years experience in property leasing, property administration, or a related field

Closest intersection: Birchmount Road and Highway 7 East