Job Description

Lovingly Made Ingredients is looking for two (2)  Full-Time Administrative Assistants (NOC 13110)! This is a full-time, permanent position with 40 hours per week, $29.00/hour, with benefits.
We are seeking a highly organized and proactive Administrative Assistant to support our operations team. This role is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats. The successful candidate will play a key role in supporting our administrative team with a focus on quality control, inventory management, ingredient procurement, payroll processing, and staff scheduling.
Job Description:
• Handle front desk reception, meeting scheduling, and courier and mail services.
• Assist in documenting and tracking quality control procedures and results
• Coordinate with production staff to ensure compliance with food safety standards
• Maintain records of inspections and corrective actions
• Compile data, statistics and other information
• Complete and review floor inspections
• Assist in placing and tracking orders for ingredients and packaging materials
• Liaise with suppliers to ensure timely delivery and resolve any issues
• Maintain accurate records of purchases and supplier communications
• Collect and verify employee hours in the payroll system
• Assist with payroll processing and reporting in coordination with HR or finance
• Handle employee inquiries related to pay and benefits
• Maintain staff schedules based on production needs
• Coordinate shift changes and communicate updates to team members
• Support onboarding and training schedules for new hires.
Job Requirements:
• Minimum 1-2 years of relevant admin assistant/quality control procedures experience or related.
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office and inventory/payroll software
• Excellent communication and interpersonal skills
• Experience in food manufacturing is a plus
• Language in the workplace is English
Benefits:
• Group benefits after 3 months of employment: life insurance, dependent life, long-term disability, dental, extended health care benefits, vision, massage therapy, physio, Employee Assistance Program
Job Location:
Lovingly Made Ingredients – #110 – 11810 Barlow Trail NE, Calgary, AB T3J 3T9
To Apply:
To those interested please email your resume to [email protected]

Required languages: english

Education level: N/A

Required skills: Proven experience in an administrative or operations support role – minimum 1-2 years

Closest intersection: 11810 Barlow Trail NE