Job Description

COMPANY NAME: ST. MARY’S BAY FISHERIES INC.
JOB TITLE: OFFICE ASSISTANT
NOC CODE: 14100
VACANCY: 1
HOURLY RATE: $22.40
HOURS P/WEEK: 30-50 HOURS
EMPLOYMENT: PERMANENT EMPLOYMENT-FULL TIME
ADDRESS: 30 PLANT ROAD ST. MARY’S NL, A0B 3B0
START DATE: STARTS AS SOON AS POSSIBLE

EMPLOYMENT REQUIREMENTS

EDUCATION
• SECONDARY (HIGH) SCHOOL GRADUATION CERTIFICATE OR EQUIVALENT EXPERIENCE

EXPERIENCE
• 2 YEARS TO LESS THAN 3 YEARS

LANGUAGES
• ENGLISH

ASSET LANGUAGES
• SPANISH
• FILIPINO

WORK SETTING
• OFFICE
• REMOTE LOCATION
• WILLING TO RELOCATE
• PRIVATE COMPANY, CORPORATION OR INDUSTRY
• HUMAN RESOURCES SERVICES

OFFICE ASSISTANT RESPONSIBILITIES
• WORKING KNOWLEDGE IN OFFICE EQUIPMENT
• EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS
• PROFICIENCY IN MS OFFICE, MS WINDOWS, PRESENTATION AND DATABASE SOFTWARE
• MUSK KNOWS HOW TO PROCESS TFW DOCUMENTATION SUCH AS WORK PERMIT, SOCIAL INSURANCE NUMBER, BANK ACCOUNTS, AND ANY OTHER NECESSARY DOCUMENTS
• KNOWLEDGE IN PROCESSING LMIA
• EXPERIENCE IN LOGISTICS AND TRANSPORTATION
• APPLICANT MUST BE ABLE TO FACILITATE ORIENTATION SUCH AS TFW RIGHTS, WORKING PERMIT, AND COMPANY RULES AND REGULATIONS
• APPLICANT WHO SPEAKS FILIPINO AND SPANISH LANGUAGE AT A WORKING LEVEL IS AN ASSET
• MAY PERFORM BASIC BOOKKEEPING TASKS SUCH AS PREPARING INVOICES AND BANK DEPOSITS
• MAY ORGANIZE THE FLOW OR WORK FOR OTHER OFFICE SUPPORT WORKERS
• MAY SORT, PROCESS, AND VERIFY RECEIPTS, EXPENDITURES, FORMS, AND OTHER DOCUMENTS
• MAINTAIN INVENTORY OF OFFICE SUPPLIES, ORDER SUPPLIES AS REQUIRED, AND ARRANGE FOR SERVICING OF OFFICE EQUIPMENT
• PREPARE CORRESPONDENCE, REPORTS, STATEMENTS, FORMS, PRESENTATIONS, APPLICATIONS, AND OTHER DOCUMENTS
• ASSIST WITH ADMINISTRATIVE PROCEDURES SUCH AS BUDGET SUBMISSIONS, CONTRACTS ADMINISTRATION AND WORK SCHEDULES
• SEND AND RECEIVE MESSAGES AND DOCUMENTS USING FAX MACHINE OR ELECTRONIC MAIL
• PHOTOCOPY AND COLLATE DOCUMENTS FOR DISTRIBUTION, MAILING AND FILING
• RESPOND TO TELEPHONE, IN-PERSON, OR ELECTRONIC ENQUIRIES OR FORWARD TO THE APPROPRIATE PERSON

EXPERIENCE AND SPECIALIZATION
• MS OFFICE, MS WINDOWS, PRESENTATION AND DATABASE SOFTWARE
• ELECTRONIC MAIL
• ADOBE ACROBAT READER
• ACCOUNTING SOFTWARE
• ADOBE PHOTOSHOP
• DATABASE SOFTWARE

AREA OF SPECIALIZATION
• FORMS AND RECORD
• INVOICES
• CHARTS, TABLES, GRAPHS AND DIAGRAMS
• CORRESPONDENCE
• LOGISTICS AND TRANSPORTATION
• SHIPPING AND RECEIVING
• PAYROLL SERVICES
• HUMAN RESOURCES
• LMIA AND WORK PERMIT PROCESSING

TRANSPORTATION AND TRAVEL INFORMATION
• OWN TRANSPORTATION
• PUBLIC TRANSPORTATION IS NOT AVAILABLE
• WILLING TO TRAVEL REGULARLY

WORK CONDITIONS AND PHYSICAL CAPABILITIES
• FAST-PACED ENVIRONMENT
• WORK UNDER PRESSURE
• TIGHT DEADLINES
• REPETITIVE TASKS
• COMBINATION OF SITTING, STANDING, WALKING, BENDING, CROUCHING AND KNEELING
• HANDLING HEAVY LOADS
• ATTENTION TO DETAIL
• WORK WITH MINIMAL SUPERVISION

WORK CONDITIONS AND PHYSICAL CAPABILITIES
• ADAPTABILITY
• ANALYTICAL
• COLLABORATIVE
• CREATIVITY
• EFFICIENCY
• ENERGETIC
• GOAL-ORIENTED
• HARDWORKING
• INTEGRITY
• POSITIVE ATTITUDE
• PROACTIVE
• QUICK LEARNER
• TIME MANAGEMENT
• ACCURATE
• DEPENDABILITY
• EFFICIENT INTERPERSONAL SKILLS
• EXCELLENT ORAL COMMUNICATION
• ORGANIZED
• PUNCTUALITY
• RESOURCEFULNESS
• TEAM PLAYER

BENEFITS
• FINANCIAL BENEFITS- BONUS
• OTHER BENEFITS-PARKING AVAILABLE

EMPLOYMENT GROUPS
THIS EMPLOYER PROMOTES EQUAL EMPLOYMENT OPPORTUNITIES FOR ALL JOB APPLICANTS INCLUDING THOSE SELF-IDENTIFYING AS A MEMBER OF THESE GROUPS:
• PERSONS WITH DISABILITIES
• NEWCOMERS AND REFUGEES
• YOUTHS
• INDIGENOUS PEOPLE
• VISIBLE MINORITIES

WHO CAN APPLY FOR THIS JOB?
• YOU ARE A CANADIAN CITIZEN AND PERMANENT RESIDENT
• YOU HAVE A VALID CANADIAN WORK PERMIT
• IF YOU ARE NOT AUTHORIZED TO WOK IN CANADA, DO NOT APPLY. The employer will not respond to your application.

HOW TO APPLY

By email
[email protected]

In-person/By Mail
30 Plant Road St. Mary’s, NLA0B 3B0
Between 09:00 AM and 04:30 PM

By Phone
709-525-3802
Between 09:00 AM and 04:30 PM

This job posting includes screening questions. Please answer the following questions when applying:
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• Are you available for shift or on-call work?
• Do you currently reside in proximity to the advertised location?

Required languages: ENGLISH I ASSET LANGUAGES- SPANISH & FILIPINO

Education level: SECONDARY (HIGH) SCHOOL GRADUATION CERTIFICATE OR EQUIVALENT EXPERIENCE

Required skills: EXPERIENCE AND SPECIALIZATION • MS OFFICE, MS WINDOWS, PRESENTATION AND DATABASE SOFTWARE • ELECTRONIC MAIL • ADOBE ACROBAT READER • ACCOUNTING SOFTWARE • ADOBE PHOTOSHOP • DATABASE SOFTWARE AREA OF SPECIALIZATION • FORMS AND RECORD • INVOICES • CHARTS, TABLES, GRAPHS AND DIAGRAMS • CORRESPONDENCE • LOGISTICS AND TRANSPORTATION • SHIPPING AND RECEIVING • PAYROLL SERVICES • HUMAN RESOURCES • LMIA AND WORK PERMIT PROCESSING

Closest intersection: 30 PLANT ROAD ST. MARY’S NL, A0B 3B0 AVAILABLE • WILLING TO TRAVEL REGULARLY