Job Description

Position title: Payroll & Benefits Administrator

Job type: Permanent, part-time

Reporting to: Director of Finance

About us:

We open doors for youth and prevent adult homelessness. We serve at-risk youth experiencing homelessness, aging out of care, or fleeing violence in the home. Young adults who need a place to call home and people who believe in them. We offer safe housing, community, and support to help youth make healthy choices and shift toward a brighter future.

Position Overview:

Reporting to the Director of Finance, the Payroll & Benefits Administrator is responsible for the accurate and timely processing of employee payroll and benefits administration. This role ensures compliance with related employment laws and company policies, while delivering exceptional support to employees on payroll and benefits-related matters. In addition to payroll and benefits responsibilities, this position liaises the Human Resources (HR) department, assisting with HR documentation, onboarding, offboarding, and record-keeping between the payroll system and HRIS.

This is a permanent part-time position working 20 hours per week. Schedule to be determined between you and your manager.

Duties and responsibilities

Payroll

Process payroll accurately and on time for all employees through Payworks
Ensure all payroll-related deductions (taxes, pension, benefits) are correct and compliant with government regulations
Review monthly invoices from pension and benefit providers to ensure correct deductions are made from employees’ paycheques and perform reconciliation of health benefits and access benefits portals to download invoices
Calculate employee hours, overtime, and bonuses and ensure timesheets are properly approved by managers
Maintain accurate employee records in Payworks & BambooHR (wages, benefits, tax information, etc.)
File and organize payroll documents for compliance and auditing
Perform other duties as assigned

Benefits Administration

File and organize benefits documents for compliance and auditing
Enrol new employees in benefits and pension plans and process updates as needed
Coordinate with providers on benefits administration and resolve employee inquiries
Track eligibility, contributions, and changes to employee benefits and pension status
Support annual open enrolment and benefits renewal processes
Perform other duties as assigned

Human Resources Support

Support to the Human Resources team by preparing payroll-related reports, and supporting HR-driven initiatives such as wellness programs
Ensure compliance with the BC Employment Standards Act and support audits as needed
Assist with onboarding and offboarding processes, including benefits enrollment and payroll setup in the Payworks system
Process salary changes in BambooHR and Payworks and provide documentation to employees
Perform other duties as assigned

Education & Experience

Minimum of 3 years’ related experience in a similar role/function
A diploma or degree in business administration or similar disciplines is preferred
Payroll Compliance Practitioner (PCP) Designation is preferred
A combination of education and experience will be considered
Experience with Microsoft Office, specifically Word and Excel
Experience with BambooHR and Payworks

Working Conditions

Operates out of the head office but this position but may be required to visit other Threshold sites

Special Requirements

Criminal record check prior to employment, and subject to regular review.
Follow Threshold Housing Society’s policies and procedures

If you’d like to learn more about the position’s responsibilities and required skills and abilities, review the Youth Housing Support job description.

To Apply

If you would like to be a part of a progressive team that is passionate about making an impact, please apply with your resume and cover letter here: https://thresholdhousing.bamboohr.com/careers/83?source=aWQ9MTM%3D

This position will remain open until August 15th, 2025

If you have any questions regarding this position or applying for this position, or if you need any accommodation for applying to this posting, please call us at 778-400-3177 or email us at: [email protected]. We want to support all applicants during this process.

Required languages: English

Education level: A diploma or degree in business administration or similar disciplines is preferred

Required skills: Payroll Compliance Practitioner (PCP) Designation is preferred A combination of education and experience will be considered Experience with Microsoft Office, specifically Word and Excel Experience with BambooHR and Payworks

Closest intersection: Victoria