Job Description

COMPANY NAME: ST. MARY’S BAY FISHERIES INC.
JOB TITLE : OFFICE ASSISTANT
NOC CODE : 14100
VACANCY : 2
HOURLY RATE : $23.63
HOURS P/WEEK : 30-50 HOURS
EMPLOYMENT : PERMANENT EMPLOYMENT-FULL TIME
ADDRESS : 30 PLANT ROAD ST. MARY’S NL, A0B 3B0
START DATE : STARTS AS SOON AS POSSIBLE

EMPLOYMENT REQUIREMENTS
EDUCATION
• SECONDARY (HIGH) SCHOOL GRADUATION CERTIFICATE OR EQUIVALENT EXPERIENCE
EXPERIENCE
• 2 YEARS TO LESS THAN 3 YEARS
ON SITE
• WORK MUST BE COMPLETE AT THE PHYSICAL LOCATION. THERE IS NO OPTION TO WORK REMOTELY
LANGUAGES
• ENGLISH OR FRENCH
ASSET LANGUAGES
• SPANISH
• FILIPINO
WORK SETTING
• GENERAL OFFICE
• REMOTE LOCATION
• WILLING TO RELOCATE
• PRIVATE COMPANY, CORPORATION, OR INDUSTRY

OFFICE CLERK RESPONSIBILITIES
• WORK ON REPORTS FROM MANUAL OR ELECTRONIC FILES, INVENTORIES, AND DATABASES
• PROCESS INCOMING AND OUTGOING MAIL MANUALLY OR ELECTRONICALLY
• PERFORM BASIC BOOKKEEPING TASKS
• PREPARE AND FORMAT PAGE PRESENTATION
• PREPARE INVOICES AND BANK DEPOSITS
• PROVIDE GENERAL INFORMATION TO CLIENTS AND THE PUBLIC
• PHOTOCOPY AND COLLATE DOCUMENTS FOR DISTRIBUTION, MAILING AND FILING
• ORDER OFFICE SUPPLIES AND MAINTAIN INVENTORY
• PERFORM DATA ENTRY
• PROVIDE CUSTOMER SERVICE
• LABEL FILES ACCORDING TO RETENTION AND DISPOSAL SCHEDULES
• LABEL, FILE, AND RETRIEVE DOCUMENTS
• LOCATE AND REMOVE FILES REQUESTED
• ORGANIZE AND SCHEDULE OFFICE WORK
• STORE, UPDATE, AND RETRIEVE FINANCIAL DATA
• INFORM EMPLOYEES ABOUT PAYROLL MATTERS AND BENEFIT PLANS
• COORDINATE THE ACTIVITIES OF THE HR DEPARTMENT IN ORDER TO ENSURE THEY MEET THE ORGANIZATION’S GOALS
• SCHEDULE AND CONFIRM APPOINTMENTS
• PROVIDE BASIC INFORMATION TO CLIENTS AND THE PUBLIC
• PERFORM ADMINISTRATIVE TASKS
• PROVIDE DIRECTORY ASSISTANCE
• RECORD AND RELAY INFORMATION
• MAINTAIN WORK RECORDS AND LOGS
• CALCULATE BILLING CHARGES
• GREET PEOPLE AND DIRECT THEM TO CONTACTS OR SERVICE AREAS
• RECEIVE AND ISSUE PAYMENTS
• SEND INVOICES
• OBTAIN AND PROCESS INFORMATION REQUIRED TO PROVIDE CUSTOMER SERVICE
• ANSWER TELEPHONE AND RELAY TELEPHONE CALLS AND MESSAGES
• ORDER OFFICE SUPPLIES
• ARRANGE TELECONFERENCES
• PERFORM CLERICAL DUTIES, SUCH AS FILING AND SORTING, AND DISTRIBUTING MAIL

EXPERIENCE AND SPECIALIZATION
• MS WORD
• ACCOUNTING SOFTWARE
• MS POWERPOINT
• ADOBE ACROBAT READER
• MS EXCEL
• MS OUTLOOK
• MS WINDOWS
• ELECTRONIC MAIL
• SPREADSHEET
• MS OFFICE
• WORD PROCESSING SOFTWARE

AREA OF SPECIALIZATION
• FORMS AND RECORD
• INVOICES
• CHARTS, TABLES, GRAPHS AND DIAGRAMS
• CORRESPONDENCE
• LOGISTICS AND TRANSPORTATION
• SHIPPING AND RECEIVING
• PAYROLL SERVICES
• HUMAN RESOURCES
• LMIA AND WORK PERMIT PROCESSING

TRANSPORTATION AND TRAVEL INFORMATION
• OWN TRANSPORTATION
• PUBLIC TRANSPORTATION IS NOT AVAILABLE
• WILLING TO TRAVEL REGULARLY

WORK CONDITIONS AND PHYSICAL CAPABILITIES
• FAST-PACED ENVIRONMENT
• WORK UNDER PRESSURE
• TIGHT DEADLINES
• REPETITIVE TASKS
• COMBINATION OF SITTING, STANDING, WALKING, BENDING, CROUCHING AND KNEELING
• HANDLING HEAVY LOADS
• ATTENTION TO DETAIL
• WORK WITH MINIMAL SUPERVISION

WORK CONDITIONS AND PHYSICAL CAPABILITIES
• ADAPTABILITY
• ANALYTICAL
• COLLABORATIVE
• CREATIVITY
• EFFICIENCY
• ENERGETIC
• GOAL-ORIENTED
• HARDWORKING
• INTEGRITY
• POSITIVE ATTITUDE
• PROACTIVE
• QUICK LEARNER
• TIME MANAGEMENT
• ACCURATE
• DEPENDABILITY
• EFFICIENT INTERPERSONAL SKILLS
• EXCELLENT ORAL COMMUNICATION
• ORGANIZED
• PUNCTUALITY
• RESOURCEFULNESS
• TEAM PLAYER

BENEFITS
• FINANCIAL BENEFITS- BONUS
• OTHER BENEFITS-PARKING AVAILABLE

EMPLOYMENT GROUPS
THIS EMPLOYER PROMOTES EQUAL EMPLOYMENT OPPORTUNITIES FOR ALL JOB APPLICANTS INCLUDING THOSE SELF-IDENTIFYING AS A MEMBER OF THESE GROUPS:
• PERSONS WITH DISABILITIES
• NEWCOMERS AND REFUGEES
• YOUTHS
• INDIGENOUS PEOPLE
• VISIBLE MINORITIES

WHO CAN APPLY FOR THIS JOB?
• YOU ARE A CANADIAN CITIZEN AND PERMANENT RESIDENT
• YOU HAVE A VALID CANADIAN WORK PERMIT
• IF YOU ARE NOT AUTHORIZED TO WORK IN CANADA, DO NOT APPLY. The employer will not respond to your application.

HOW TO APPLY

By email
[email protected]

In-person/By Mail
30 Plant Road, St. Mary’s, NL, A0B 3B0
Between 09:00 AM and 04:30 PM

By Phone
709-525-3802
Between 09:00 AM and 04:30 PM

This job posting includes screening questions. Please answer the following questions when applying:
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• Are you available for shift or on-call work?
• Do you currently reside in proximity to the advertised location?

Required languages: English or French.

Education level: Secondary (high) school graduation certificate or equivalent experience; 2 years to less than 3 years

Required skills: Experience and specialization: MS Word Accounting software MS PowerPoint Adobe Acrobat Reader MS Excel MS Outlook MS Windows Electronic mail Spreadsheet MS Office Word processing software. Area of specialization: Reports Forms and records Invoices Charts, tables, graphs and diagrams Contracts Correspondence Shipping and receiving Payroll services

Additional skills / Assets: Asset languages: Spanish Filipino

Closest intersection: St. Mary's NL