Job Description

Administrative Assistant NOC13110
Employer: SKYTRACK IMMIGRATION LTD.

Job details
Location: 3730 108 Avenue NE suite 1221Calgary, AB, T3N 1V9
Salary: 26.00 hourly / 32 to 40 hours per Week
Terms of employment: Permanent employment – Full time
Day, Evening, Morning, Weekend
Start date: As soon as possible
Vacancies: 2 vacancies

Overview
Languages: English
Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
Experience: 7 months to less than 1 year
Work setting: Consulting firm

Responsibilities
Tasks
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization
Computer and technology knowledge: MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Electronic mail

Additional information
Work conditions and physical capabilities: Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks
Personal suitability: Ability to multitask, Excellent oral communication, Excellent written communication, Flexibility, Organized, Accurate, Client focus, Reliability, Time management

Employment groups Help – Employment groups: This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
• Participates in a government or community program or initiative that supports persons with disabilities
• Offers mentorship, coaching and/or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for newcomers and refugees
• Participates in a government or community program or initiative that supports newcomers and/or refugees
• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Supports newcomers and/or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Support for youths
• Participates in a government or community program or initiative that supports youth employment
• Offers on-the-job training tailored to youths
• Offers mentorship, coaching and/or networking opportunities for youths
• Provides awareness training to employees to create a welcoming work environment for youths
Support for Indigenous people
• Participates in a government or community program or initiative that supports Indigenous people
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Facilitates access to Elders who can offer support and guidance to Indigenous workers
Supports for visible minorities
• Participates in a government or community program or initiative that supports members of visible minorities
• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Who can apply to this job?
The employer accepts applications from:
• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

How to apply
By email: [email protected]

Required languages: English

Education level: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Required skills: 7 months to less than 1 year experience

Closest intersection: 108 Avenue NE