Job Description

Responsibilities
• Direct and manage office administrative workflows, assess existing processes and introduce improvements when needed.
• Set operational priorities, including assigning tasks, and ensure timelines, standards, and procedures are consistently met
• Manage and coordinate office services, including workspace arrangements, supplies, equipment including disposal, maintenance, parking and security services.
• Support administrative functions related to budgeting, contracting, and project planning and management.
• Assist in preparing the operating budget and monitoring the budget.
• Maintain and update office records, including contracts, permits, licenses, safety compliance, inspections, and regulatory requirements as well as and training sessions,
• Handle correspondences, phone calls and mails, both regular and electronic, and coordinate the flow of information internally and with external parties.
• Compile and analyze data, and produce scheduled and ad hoc reports, to support management in decision-making.
• Maintain both manual and computerized information filing systems. This includes assisting with invoicing, billing, expense tracking and compiling employee timesheets.
• Organize meetings, distribute necessary documentation and record the minutes. Manage appointments and meetings for the employer, including travels.
• Supervise and train office staff on procedures, processes and the use of current software’s.

Required languages: English

Education level: Education: Completion of Post-secondary education or closely-related discipline

Required skills: • Strong language skills - English • At least 2 years’ supervisory experience in office administration, bookkeeping, and/or business operations • At least 1 year’s experience in construction/site-development industry • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) • Knowledge of accounting software, payroll processing and HR procedures is an asset • Ability to multitask and prioritize responsibilities in a fast-paced environment • Strong organizational skills and attention to detail • Strong communication and problem-solving skills • Able to drive, has own vehicle • Teamplayer

Additional skills / Assets: Problem Solving and Critical Thinking. Attention to Detail. Strong communication skills. Collaborative and is a team player

Closest intersection: https://www.google.com/maps/place/High+Level,+AB+T0H+1Z0/@58.5074187,-117.1746018,13z/data=!3m2!4b1!5s0x53c0834728d60043:0x5b58fac8b8f2ec!4m14!1m7!3m6!1s0x53c0834728d00001:0xae4b7432417bea35!2sCaribou+Mountain+Construction!8m2!3d58.5059323!4d-117.134134!16sg11my3xh3qk!3m5!1s0x53c083529d4e16b3:0xda351255d5628e09!8m2!3d58.5070623!4d-117.1403071!16zL20vMDVmXzZs?entry=ttu&g_ep=EgoyMDI1MDgyNS4wIKXMDSoASAFQAw