Job Description

NOTICE OF TEMPORARY M.A.S.S. VACANCY

Position: Temporary Indigenous Education & Equity Department Assistant
Salary: $35.67 to $ 42.53 per hour (Band 3) + 4% vacation pay
Location: Indigenous Rights & Education Department, New Street Education Centre
Work Schedule: 35 hours/week, 12 months/year
Start Date: January 5, 2026 to August 31, 2026

Position Summary:
The assistant provides support to the Indigenous Rights and Education department and the Human Rights, Equity and Inclusive Education department. The position supports the servicing of Indigenous Rights and Education, and also assists in HDSB’s work towards Human Rights, Equity and Inclusive education.

Responsibilities:
Supports with the ordering and purchasing of resource materials for departments
General bookkeeping (e.g., reviewing invoices, reconciling bank statements)
Assists in planning of special days (e.g., National Day for Truth and Reconciliation, Human Rights Symposium) and system-wide professional learning activities ( e.g., room/site bookings/rentals, ordering required technology, arranging catering, managing registrations, design promotion flyers)
Data entry and record keeping (e.g., regularly updates confidential information such as student and family self-identification data, and community requests)
Assist with media presentations (e.g., newsletters, flyers, posters)
Assists with the organizing of departmental meetings (e.g.,updates system calendars, booking rooms/spaces, orders catering and equipment, assists with system-wide communications, assists with meeting agendas and minutes)
Support in the planning and delivery of community events, this may involve evening hours (if this is the case, lieu time will be arranged through System Principals)
Assist with the organizing of transportation for students and their families to attend departmental and/or HDSB events
Assists with the development of interim and summary reports
Assists with system-wide and community-wide communications as needed
Responds to internal and community queries and requests
Assist with community and post-secondary liaison

Qualifications:
One year College Certificate in HR Administration or Office Administration, or equivalent experience
One year relevant work experience in a large organization
strong organizational skills
Excellent communication skills (empathic listener, compassionate, articulate)
Strong interpersonal and compassion skills
Strong teamwork skills
Self-motivated
Critical thinking skills
Strong work ethic
Strong understanding of public sector accountability
General purchasing and ordering skills
General bookkeeping skills (verifying receipts, invoicing, monitoring accounts,
bank reconciliation)
Strong writing skills (e.g., editing newsletters)
Experience with technology and software (e.g., g-suite tools, spreadsheets, presentation tools)
Computer and communication equipment skills (e.g., setting up PC, Mac, data projectors, audio and sound systems)
Data management skills (compiling data or facts, record keeping, updating confidential information)
Strong event planning skills (coordinating activities or events, booking spaces, ordering catering, managing calendars)

Preferred Qualifications:
Completed College Diploma or University Degree in Business or Public Administration, or related field
One year relevant work experience in public sector
Awareness of what Indigenous Rights and Human Rights means in the educational context
Experience in a senior clerical or executive secretarial position
Qualifications or experiences related to senior clerical or executive assistant positions in office administration

Applications, along with your resume and other supporting documents must be submitted through Apply to Education – www.applytoeducation.com by 4:00 pm on Tuesday, December 23, 2025

Job Category: Management & Professionals – Job Code # 3998683

Memo – AI Use in Interviews

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page.

Applicant Self Identification Questions:
As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools – General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:
valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.
We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed – Manager, Recruitment, Selection and Staffing at [email protected].

Accommodation:
Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

Wellness:
The HDSB is committed to providing a respectful and healthy work environment.

Required languages: English

Education level: One year College Certificate in HR Administration or Office Administration, or equivalent experience

Required skills: One year relevant work experience in a large organization strong organizational skills Excellent communication skills (empathic listener, compassionate, articulate) Strong interpersonal and compassion skills Strong teamwork skills Self-motivated Critical thinking skills Strong work ethic Strong understanding of public sector accountability General purchasing and ordering skills General bookkeeping skills (verifying receipts, invoicing, monitoring accounts, bank reconciliation) Strong writing skills (e.g., editing newsletters) Experience with technology and software (e.g., g-suite tools, spreadsheets, presentation tools) Computer and communication equipment skills (e.g., setting up PC, Mac, data projectors, audio and sound systems) Data management skills (compiling data or facts, record keeping, updating confidential information) Strong event planning skills (coordinating activities or events, booking spaces, ordering catering, managing calendars)

Closest intersection: Guelph Line and Upper Middle