Job Description

DEPARTMENT: Office of the CAO – Legislative Services
STATUS: Regular Full-time
NO. OF POSITIONS: One
UNION: CUPE, Local 387
HOURS OF WORK: 35 hours per week
SALARY: $37.54 to $44.22 per hour (2024 rates) plus comprehensive benefits package

As a central hub in the Metro Vancouver area, the City of New Westminster delivers a broad spectrum of urban services to over 85,000 residents. New Westminster is rich in history with a viable and thriving economy and has a population representative of the diversity of the region. The City is staffed by talented and dedicated employees who work together to achieve its strategic vision. We have earned a proud reputation for civic leadership, service delivery, and outstanding employee relations.

The City has an exciting opportunity for a detail-oriented team player to join the Legislative Services team. As a Records Analyst, you will administer, coordinate, and maintain the corporate records management system and will assist with administering the Freedom of Information and Protection of Privacy Act requirements. In addition, you will develop and establish corporate standards, procedures, and policies related to records; ensure compliance with internal and external records retention regulations; analyze records requirements for the city’s departments; respond to FOI and Privacy issues as directed by the supervisor; provide vacation relief for the FOI and Privacy Coordinator; and recommend and develop record management training materials and conduct training sessions. Considerable independence of judgement and action is exercised while policy matters and unusual problems are discussed with a supervisor who reviews performance for effectiveness and accomplishment of goals and objectives. Performs related work as required.

If you have the following characteristics and qualifications, we want to hear from you!
 You have completed a recognized records management program at a post-secondary institution, supplemented by some related work experience, including experience with databases, filling/retrieval systems, and electronic records or content management systems – an equivalent combination of education and experience acceptable to the employer may be considered. Certification in Records Management (or working toward certification); a Masters of Archival Studies (MAS) is an asset.
 You have considerable knowledge of the Local Government Act, Community Charter, the Freedom of Information and Protection of Privacy Act, City bylaws, policies and regulations governing the work along with the ability to develop, recommend and upon approval, establish policies and procedures; develop, maintain and update manuals and system documentation.
 You are knowledgeable about the City’s departments’ functions and policies and procedures.
 You are an expert in corporate records classification systems and related information classification principles and procedures.
 You are skilled in conducting training sessions related to the work performed, including developing training and user guide materials.
 You are capable of analyzing users’ records requirements and recommending procedures to integrate the same into the corporate records information management system.
 You are able to make decisions in light of established precedence and be resourceful in resolving new matters.
 You have the natural ability to deal courteously with client departments regarding the records management system and related records retention requirements.
 You have a track record of preparing, maintaining and controlling a variety of records and analyzing and preparing reports on matters related to the work.
 You have knowledge and experience working with a corporate IT department, fluent in IT terminology and can easily learn new software systems.
 You have managed records with an Electronic Document Management System, preference will be given to individuals experienced with eDoc by OpenText and Sharepoint.
 You are a skilled Microsoft email user and have experience with a corporate scanning system.
 You have the ability to pass and maintain a satisfactory Police Information Check.
We offer our employees great work-life balance, competitive salaries, comprehensive health, benefit and retirement plans (a percentage in lieu of benefits for auxiliary positions), education and training opportunities and challenging and rewarding work.
Join a team of enthusiastic and innovative employees, and help us build a vibrant, compassionate, resilient city where everyone can thrive.
Apply online with your resume and cover letter in one document at www.newwestcity.ca/employment by July 4, 2025.
To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest.

New Westminster is on the unceded and unsurrendered land of the Halq’eméylem-speaking peoples. ` It is acknowledged by the City that colonialism has made invisible their histories and connections to the land. We are learning and building relationships with the people whose lands we are on.

We thank all applicants for their interest and advise that only those selected for an interview will be contacted.
This position is only open to those legally entitled to work in Canada.

Required languages: English

Education level: See Above

Required skills: See Above

Closest intersection: 6th Street & Royal Ave