Job Description

DEPARTMENT: Office of the CAO
STATUS: Temporary Part-Time (to August 2026 with the possibility of extension)
NO. OF POSITIONS: One
UNION: CUPE, Local 387
HOURS OF WORK: 21 hours per week
SALARY: $29.49 – $34.62 per hour (2024 rates) + comprehensive benefits package

As a central hub in the Metro Vancouver area, the City of New Westminster delivers a broad spectrum of urban services to over 85,000 residents. New Westminster is rich in history with a viable and thriving economy and has a population representative of the diversity of the region. The City is staffed by talented and dedicated employees who work together to achieve its strategic vision. We have earned a proud reputation for civic leadership, service delivery, and outstanding employee relations.
We are seeking a dynamic, self-motivated administrative professional to join the Office of the Chief Administrative Officer as the Intergovernmental Relations (IGR) Clerk (Clerk Typist 3), on a temporary part-time basis. The position will initially be until August 2026 (may be shortened or extended as circumstances arise), and is based on 21 hours/week. In this exciting role you will be:
• Providing information and assistance to a variety of internal and external contacts
• Organizing a variety of confidential and non-confidential materials
• Managing website content, and marketing materials
• Working with various internal departments to update project information in grant funded projects
• Managing senior government contacts and actions
• Supporting colleagues in facilitating senior government grant submissions and recipients
• Tracking grants opportunities and researching grants
• Maintaining decorum, confidentiality and records
• Other related duties
If you have the following characteristics and qualifications, we want to hear from you!
• You have completion of Grade 12 including or supplemented by courses in office administration plus considerable related experience or an equivalent combination of training and experience acceptable to the employer
• You have experience with government funding programs and processes
• You have experience coordinating meetings and events and resolving issues as they arise
• You have experience and the ability to maintain moderately complex records, track project funding and budgets
• You have sound knowledge of business English, spelling, arithmetic, and good vocabulary for review and preparation of reports and correspondence
• You have knowledge of relevant municipal policies and practices
• You have knowledge of the current system of regional, provincial and federal governments
• You have excellent customer service, relationship building and conflict resolution skills
• You have the ability to work with minimal supervision and effectively work under pressure at times
• You have the ability to process confidential matters and materials; maintain effective working relationships with contacts, and supply information
• You have advanced skills in Microsoft Office Suite, including Excel, Word, Outlook, and Teams, database management, Adobe Acrobat, and other systems related to the work
Apply online with your resume and cover letter in one document at www.newwestcity.ca/employment by November 10, 2025.
We offer our employees great work-life balance, competitive salaries, comprehensive health, benefit and retirement plans (a percentage in lieu of benefits for auxiliary positions), education and training opportunities and challenging and rewarding work.
Join a team of enthusiastic and innovative employees, and help us build a vibrant, compassionate, resilient city where everyone can thrive.
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To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest.
New Westminster is on the unceded and unsurrendered land of the Halq’eméylem-speaking peoples. It is acknowledged by the City that colonialism has made invisible their histories and connections to the land.
We are learning and building relationships with the people whose lands we are on.
We thank all applicants for their interest and advise that only those selected for an interview will be contacted.
This position is only open to those legally entitled to work in Canada.

Required languages: english

Education level: • You have completion of Grade 12 including or supplemented by courses in office administration plus considerable related experience or an equivalent combination of training and experience acceptable to the employer • You have experience with government funding programs and processes

Required skills: • You have experience coordinating meetings and events and resolving issues as they arise • You have experience and the ability to maintain moderately complex records, track project funding and budgets • You have sound knowledge of business English, spelling, arithmetic, and good vocabulary for review and preparation of reports and correspondence • You have knowledge of relevant municipal policies and practices • You have knowledge of the current system of regional, provincial and federal governments • You have excellent customer service, relationship building and conflict resolution skills

Closest intersection: • You have the ability to work with minimal supervision and effectively work under pressure at times • You have the ability to process confidential matters and materials; maintain effective working relationships with contacts, and supply information • You have advanced skills in Microsoft Office Suite, including Excel, Word, Outlook, and Teams, database management, Adobe Acrobat, and other systems related to the work