Job Description

Administrative Assistant (Remote)
Position Details

• Position Title: Administrative Assistant
• Posting Number: DOP-2024-001
• Job Posting Open Date: 11/28/2024
• Job Posting Close Date: 12/12/2024
• Position Start Date: 01/02/2025
• Position Type: Full-Time Remote
• Location: Remote (Must be based in Canada)
• Salary: Commensurate with experience.
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Job Description

DOP Immigration and Consulting is seeking a highly organized, detail-oriented Administrative Assistant to join our team remotely. The successful candidate will play a pivotal role in supporting the operations of our fast-paced immigration consultancy.

Responsibilities:

• Provide administrative support to the team, including scheduling meetings, managing correspondence, and maintaining records of the meetings.
• Prepare, review, and organize documents related to immigration services (e.g., applications, contracts, and reports).
• Determine and establish office procedures
• Prepare, edit and proofread correspondence, invoices, presentations, brochures, publications, reports
• Assist with client communications, responding to inquiries via email, phone, and WhatsApp in a professional and timely manner.
• Maintain and update client files.
• Handle billing and invoicing processes.
• Coordinate with internal and external stakeholders to ensure smooth workflow and efficient service delivery.

Qualifications:

• Post-secondary education in a related field such as Business Administration or Public Administration is required, with relevant experience in management, leadership, or a specialized area considered an asset.
• 2+ years of experience in an administrative or similar role in a professional services environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other digital tools such as CRM systems.
• Strong organizational skills with excellent attention to detail.
• Exceptional written and verbal communication skills in English.
• Ability to multitask and prioritize work in a deadline-driven environment.
• Familiarity with immigration processes and documentation is an advantage.
• A positive attitude, problem-solving skills, and a commitment to confidentiality.

Capabilities:
• Focused on delivering exceptional client service.
• Culturally sensitive and inclusive, with an understanding of diverse client needs.
• Able to foster collaborative and professional relationships within the team.
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Additional Information

DOP Immigration and Consulting offers a flexible, inclusive, and dynamic work environment. This role is fully remote, but the candidate must reside in Canada and be legally entitled to work in Canada.
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How to Apply

Interested candidates are invited to submit the following documents through our application portal or via email at [email protected]:
• A cover letter detailing their qualifications and interest in the role.
• An up-to-date resume.
Applications must be received by 12/20/2024.

Commitment to Equity, Diversity, and Inclusion
DOP Immigration and Consulting values diversity and inclusivity. We encourage applications from individuals of all backgrounds and experiences, including Indigenous peoples, newcomers, and persons with disabilities.

If you require accommodation during any stage of the recruitment process, please email us at [email protected].

Required languages: English, second and third language would be an asset

Education level: • Post-secondary education in a related field such as Business Administration or Public Administration is required, with relevant experience in management, leadership, or a specialized area considered an asset.

Required skills: • 2+ years of experience in an administrative or similar role in a professional services environment. • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other digital tools such as CRM systems. • Strong organizational skills with excellent attention to detail. • Exceptional written and verbal communication skills in English. • Ability to multitask and prioritize work in a deadline-driven environment. • Familiarity with immigration processes and documentation is an advantage. • A positive attitude, problem-solving skills, and a commitment to confidentiality.

Closest intersection: Administration