Job Description

Position: Office Administrative Assistant

Responsibilities:
Prepare, key in, edit and proofread correspondence, invoices, flyer and brochures, publications and reports
Open and distribute incoming regular and electronic mail and co-ordinate the flow of information internally for employees, managers and employer
Schedule and confirm appointments and meetings of employer
Order office supplies and maintain inventory
Answer telephone and electronic inquiries and relay telephone calls and messages
Set up and maintain manual and computerized information filing systems
Supervise and establish administrative procedures
Greet visitors, ascertain nature of business and direct visitors to employer or managers
Record and prepare minutes of meetings
Compile data, statistics and other information to support marketing research activities
Train new office staff in office procedures and in use of current software
Office support for marketing promotion (e.g. on-site show table, promotion events, key opinion leader wechat moments, little red book updates, brochure and other media publications.)
Coordinate business relations with clients
Collect customer feedback

Education requirement:
Bachelor’s Degree

Requirements:

Minimum of 1 year experience in an administrative position in a dental clinic;
In depth understanding of routine administrative duties to support a team in a dental clinic;
General knowledge of dental care services including teeth cleaning, whitening, braces, Invisalign, wisdom teeth extraction and dental implants. 
Ability to prioritize and manage multiple responsibilities;
Proven capability to perform duties in a fast paced working environment;
Must be outgoing, friendly, patient and professional
Possess excellent verbal and written communication skills
Work well with a team, individually and under pressure
Demonstrate punctuality, maturity and reliability
Extremely detail oriented with a strong client service focus
Confident business negotiator and strong interpersonal skills with the ability to solve problems with clients and internal staffs;
Ability to make sound decisions and commitment to integrity and accountability;
In depth understanding of digital marketing applications are an asset
High proficiency in Abledent; Microsoft Office including Word, Excel, PowerPoint, Adobe Acrobat, Outlook; Wechat and Little Red Book Applications;
Flexible to work at weekends;

Salary: $27.00 per hour
Working Hours: 35 hours per week

About Dental Clinic:
Friendly environment and an established facility, client centered.

Address:
250 Dundas St W #105, Toronto, ON M5T 2Z5
Contact: [email protected]

Required languages: English

Education level: Bachelor’s Degree

Required skills: Requirements: -Minimum of 1 year experience in an administrative position in a dental clinic; -In depth understanding of routine administrative duties to support a team in a dental clinic; -General knowledge of dental care services including teeth cleaning, whitening, braces, Invisalign, wisdom teeth extraction and dental implants.  -Ability to prioritize and manage multiple responsibilities; -Proven capability to perform duties in a fast paced working environment; -Must be outgoing, friendly, patient and professional -Possess excellent verbal and written communication skills -Work well with a team, individually and under pressure -Demonstrate punctuality, maturity and reliability -Extremely detail oriented with a strong client service focus -Confident business negotiator and strong interpersonal skills with the ability to solve problems with clients and internal staffs; -Ability to make sound decisions and commitment to integrity and accountability; -In depth understanding of digital marketing applications

Closest intersection: Dundas Street W / St. Patrick Street