Job Description

• Coordinate office operations to ensure efficiency
• Respond to incoming calls and emails
• Arrange appointments and manage meeting schedules
• Maintain office records, files, and databases
• Oversee bi-weekly payroll processes and update records accordingly
• Validate subcontractor and supplier invoices for accuracy
• Utilize accounting software (such as Business Vision and Excel) to manage AP/AR transactions
• Match supporting documents to generate, post, and distribute packing slips, customs documents and invoices
• Handle financial tasks including payment tracking, account due follow-ups, and posting transactions to the company account.
• Monitor office supply inventory and reorder as needed
• Organize and participate in staff meetings
• Fulfill additional administrative responsibilities as assigned

Required languages: English

Education level: College, CEGEP or other non-university certificate/diploma from a program of 1 year to 2 years.

Required skills: Business Vision, Microsoft Office, Ability to work independently, Work Under Pressure, Tight Deadlines, Attention to Detail, Large Workload

Additional skills / Assets: Efficient Social Skills, Excellent Verbal & Written Communication, Organized, Ability To Multitask, Time Management

Closest intersection: Jane St. & Langstaff Rd.