Job Description

OFFICE ADMINISTRATIVE ASSISTANT (NOC 13110)
Soubliere Interiors Ltd.
5500 Canotek Road suite 101 Gloucester, Ontario K1J 1K6

At Soublière Constructors, we set the benchmark in corporate social responsibility, steadfastly upholding the values of diversity, inclusion, sustainability, and innovation. Our commitment extends beyond construction; it’s about forging a brighter future in unison with our clients, partners, and the communities we serve.

Position: office Administrative Assistant
Term: Permanent
Job Locations: Gloucester, ON
Business Type: Construction and renovation Company
Number of Position: 1
Compensation: $26.10/ hour
Work hours: Minimum 35 to 40 hours per week
Language: English

Job Responsibilities:

• Greet all walk-in visitors, answer, and direct phone calls.
• Providing telephonic admin support to the clients and construction workers after office hours
• Maintain a neat and tidy reception area.
• Other administrative support including filing and photocopying is essential.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Enter notes into companies filing system.
• Reconcile purchase orders to actual billing.
• As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
• Set up appointments, follow up with attendees, and manage calendar’s.
• Track courier, parking, and film costs for invoice approval.
• Update and maintain office policies and procedures.
• Ensures that all invoicing is completed in compliance with the Same Day Reno & Painter Standards to achieve weekly billing goals.
• Various duties as required by construction project.

Employment Requirements:
• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.
• 7 Months to 1 year of Experience will be required.
• Ability to work in fast-paced physically demanding and tight deadlines environment.
• Team player and highly adaptive to work in culturally diverse environment.
• Must have proficiency in English language both written and verbal.
How to apply:
Please submit your application by email to “office Admin Assistant” – [email protected]

We are an equal opportunity employer, thank you for your interest in this position, however, we will only contact candidate who meets the criteria.

Required languages: English

Education level: • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.

Required skills: 7 months to less than 1 year of experience

Closest intersection: K1J 1K6