Job Description

Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
Schedule and confirm appointments and meetings of employer
Order office supplies and maintain inventory
Answer telephone and electronic enquiries and relay telephone calls and messages
Set up and maintain manual and computerized information filing systems
Determine and establish office procedures
Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
Record and prepare minutes of meetings
Arrange travel schedules and make reservations
May compile data, statistics and other information to support research activities
May supervise and train office staff in procedures and in use of current software

Required languages: English

Education level: College/CEGEP

Required skills: Train, direct and motivate staff Determine and establish office procedures and routines Oversee the classification and rating of occupations Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Compile data, statistics and other information Advise senior management Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Consult with clients after sale to provide ongoing support

Additional skills / Assets: Computer and technology knowledge MS Excel MS Outlook MS Word MS Office

Closest intersection: Markham Rd.