Job Description

Office Administrative Assistant (13110)

Almon Equipment Ltd
Over the past four decades we have developed systems and know-how to reduce costs and handle complex projects. From our base in Toronto, Almon has expanded with projects across Canada and the US.

We are presently seeking an office administrative assistant to join our team.
Address: 45 Racine Rd, Etobicoke, ON M9W 2Z4
Number of Position: 1
Start Date: ASAP
Language: English
Salary: $25.20
Hours: 35 to 40 hours/week

Skills and Qualifications Required:
• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• 7 Months to less than one year of experience is required
• Effective interpersonal skills should have excellent written and verbal communication skills.
• Ability to be organized, dependable, reliable and flexible.
• Ability to be detail oriented and accurate
• Excellent knowledge of MS Outlook, MS Word, Quick Books, MS Excel and Simply Accounting
• Ability to multitask and meet deadlines
• Ability to analyze and think through recording of transaction
• Should be able to demonstrate customer services whenever required

Job Duties and Responsibilities:

• Maintains client information database, including data entry and generation of quarterly and monthly reports for internal use and/or individual requests from other agencies or regions
• Handle phone calls and respond to emails.
• Prepare delivery orders, shipment labels and process data entries for shipments and logistics.
• Partner with other team members to assist and administer transport and warehouse office administration activities.
• Schedule and confirm appointments and meetings with clients.
• Order and maintain office supplies such as printers supply/service, papers, FAX, and other office desks supplies.
• Assist with client invoices and orders processing.
• Maintains client information database, including data entry and generation of quarterly and monthly reports for internal use and/or individual requests from other agencies or regions.
• Handle phone calls and respond to emails.
• Record and prepare minutes of meetings during client meetings and internal business process discussions.
• May need to prepare a business presentation for potential clients to assist sales team to pitch new sales.

Almon Equipment Ltd applies the equal access to Employment Program guidelines and fosters an equal opportunity work environment. We wish to thank all applicants for their interest and effort in applying for this position. However, only candidates selected for interview will be contacted.

How to apply: “office administrative assistant” at [email protected]

Required languages: English

Education level: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Required skills: 7 months to less than 1 year of experience

Closest intersection: M9W 2Z4