Job Description

We are proud to be selected as one of B.C.’s Top Employers once again!

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Community Living British Columbia [CLBC] is a Crown corporation responsible for arranging support and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

The Role:

As the Executive Assistant, you will provide a full range of administrative and confidential support to CLBC’s Vice President of Service Quality & Innovation (VP) and will report directly to this Vice President. This role requires you to be adaptable, organized and flexible, as well as service and results-oriented; have excellent computer skills; excel at building effective relationships, be cooperative, and be an excellent team player.

Responsibilities include:

Managing and executing the calendar of the VP including prioritizing meetings, rescheduling meetings in real time, making travel arrangements
Responding quickly to emerging issues and changing priorities, using sound judgment in assessing the urgency and importance of various issues requiring the attention of VP
Coordinating the preparation and execution of confidential correspondence, letters, briefing notes, and presentations and ensures timely responses in a large volume of highly sensitive inquiries and issues, maintains confidential filing and tracking systems, screens mail, visitors and telephone calls for the VP
Preparing comprehensive reading packages to assist the VP to prepare for all meetings they participate in, including gathering information and materials from meeting source contacts
Establishing and maintain respectful and productive working relationships with CLBC staff of all levels, and staff of senior and executive officials within government and within the community that CLBC supports and works with
Ensuring Freedom of Information and Privacy Legislation compliance in processing requests for information and retrieving documents and/or data
Exercising receiving authority for the VP’s office administration budgets, personnel expenditures, expense reimbursement, and time and leave for the VP and occasional support to the larger team

Qualifications:

Grade twelve diploma or equivalent education, and the completion of a business college or office administration course. A relevant combination of education and experience may be considered
3-5 years of experience working in an executive office environment supporting senior executives on a daily basis
Knowledge and ability to expertly utilize the Microsoft suite of software as well as VISIO, SharePoint, and Adobe Acrobat
Ability to type a minimum of 50 wpm

Hybrid: Possibility of up to two days per week working remotely within BC after probationary period and based on operational needs

Benefits You will receive a comprehensive benefits package, including Employer-paid extended health and dental plan, and a BC Public Service Pension plan with employer contributions, and more! Check out what we offer.

Additional Info:

Term/Status: Regular, Full-time
Classification/Salary: Excluded Band 1 – Position starts at $62,177 to $ 73,171 annually

We require anyone joining our team to provide proof of full COVID-19 vaccination.

Closing date:

Apply now! To be considered, please submit an application online. Applications received by other means will not be considered.

Successful applicants are subject to a Criminal Record Check.

Reasonable accommodations are available on request for candidates taking part in the recruitment process. If you require support applying online because you are a person with a disability, please contact us at [email protected].

CLBC encourages applications from all equity-seeking groups.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://communitylivingbc.prevueaps.ca/jobs/22882-13373.html

Required languages: English

Education level: Grade twelve diploma or equivalent education, and the completion of a business college or office administration course.

Required skills: See Job Description

Closest intersection: Selkirk Street and 73rd Ave