Job Description

Tasks:
Review, evaluate and implement new administrative procedures
Delegate work to office support staff
Establish work priorities and ensure procedures are followed and deadlines are met
Carry out administrative activities of establishment
Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Assist in the preparation of operating budget and maintain inventory and budgetary controls
Assemble data and prepare periodic and special reports, manuals and correspondence
Perform data entry
Train staff
Oversee and co-ordinate office administrative procedures
Resolve conflict situations
Commission
Coach
Monitor and evaluate
Oversee payroll administration
Plan and control budget and expenditures
Determine and establish office procedures and routines
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Record and prepare minutes of meetings, seminars and conferences
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents

Supervision:
5-10 people

Experience and specialization:
Computer and technology knowledge
Microsoft Publisher
Electronic mail
Adobe Photoshop
Quick Books
Social Media
Spreadsheet
Accounting software
Human resources software
MS Excel
MS Office
MS PowerPoint
MS Windows
MS Word
Project management software
Google Drive
Google Docs

Required languages: English

Education level: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Required skills: Project management, Invoices, Contracts, Reports and records

Closest intersection: Regina, SK