Job Description

Overview
Influence Mentoring Society’s (“Influence Mentoring”) Director of Operations and Mentorship will be an aspirational, big picture and strategic thinker and a leader in the Indigenous community.
The Director of Operations and Mentorship will work collaboratively with the Director of Outreach and Partnerships to provide Influence Mentoring with the senior leadership required to successfully manage, maintain and grow the organization.
The Director of Operations and Mentorship will report directly to the Chairperson of the Influence Mentoring Board of Directors and, together with the Director of Outreach and Partnerships, will be responsible for the design, development, execution, reporting and enhancement (as the case may be) of Influence Mentoring Program (“Program”), as described below.
Key Responsibilities
Shared Responsibilities – Together with the Director of Outreach and Partnerships, the Director of Operations and Mentorship will:
• Provide leadership, and in conjunction with the Board of Directors, strategic direction for all aspects of Influence Mentoring.
• Provide governance leadership for the Mentoring Program, including development of a longer-term Strategic Plan in collaboration with the Board of Directors, and advising, monitoring and acting on risk issues.
• Manage operational financial matters and reporting on budgetary matters to the Board of Directors.
• Work with the Board of Directors on maintaining Charitable Status with CRA.
• Ensure the on-going development of Program reporting, including:
o Appropriate data and outcome framework.
o Appropriate reporting system(s).
Core & Primary Responsibilities –
• Provide oversight of all operational aspects of the Program, including but not limited to:
o Program development and implementation.
o Maintaining and optimizing the Program’s online platform, with support from appropriate technical resources, as required.
o Designing and delivering online mentoring boot camps and networking sessions.
• Manage operational and financial matters and reporting on budgetary matters to the Board of Directors with support from the Director of Outreach and Partnerships, including:
o Ensure all operational financial matters are attended to including (without limitation) all accounts payable and receivable, in accordance with organizational policy and guidelines.
o Develop and monitor budgets with bookkeeper.
o Work with the bookkeeper and Board Treasurer on annual financial statements, audit preparation, audited financial statements and Board review.
• Establish and maintain effective relationships and referral pipelines with key stakeholders; existing academic post-secondary institutions; employer and industry partners, and community organizations, developing relationships with key personnel.
• Screen and onboard potential volunteer mentors.
• Liaise with the Director of Outreach and Partnerships to fulfill specific mentor requirements and make matching recommendations.
• Support individual prospective mentors to the point of their application in the Neon One system.
• Support Influence Mentoring’s research, interviewing, and focus group projects, as needed.
• Data Collection and Reporting.
• Support the Director of Outreach and Partnerships in preparing appropriate reports on deliverables and on opportunities as may be requested from time to time.
Near-Term Deliverables
For greater clarity, the Director of Operations and Mentorship’s core responsibilities are to design and deliver orientations, bootcamps and networking sessions for the Protégés and Mentors enrolled in the Program; providing support for the mentoring partnerships, schools and corporate partners; and ensuring the operational and financial supports are in place to run the Program successfully. Accordingly, the target deliverables for the 2023-24 year (September 1, 2023 to August 31, 2024) are noted below:
• Create meaningful relationships with 2-3 new workshop organizations by January 30, 2024.
• Oversee and deliver 1-2 workshops (RBC training, IAT, etc.) per month for the academic year, the annual schedule for same to be prepared by December 15, 2023, with the first such workshops to be set for no later than December 20, 2023.
• Design and implement a flow chart of Protégé and Mentor recruitment paths by December 30, 2023.
• Create and maintain mentor partnership tracking documents and check-in dates.
• Using research results, adjust orientation presentations to reflect new messaging on an on-going basis.
• Ensure the 2023-24 budget is properly provided for in the allocation budget spreadsheet (by expense item; dollar amount and specific funder) by January 30, 2024.
• Support the bookkeeper and auditor in all financial matters related to the year-ending audit and financial reporting requirements, for the fiscal year ended August 31, 2023.
Core Competencies
In addition to a relevant post-secondary degree (or a combination of applicable experience, knowledge and education), the successful candidate will demonstrate the following core competencies and experience:
• Passion for supporting Indigenous students.
• Expertise in Indigenous culture and ways of knowing.
• Experience and success working with Indigenous communities and Indigenous students. Fluency in an Indigenous language would be an asset.
• Relevant and demonstrable experience in project coordination, with a track record of successful delivery and implementation.
• Knowledge of mentoring philosophies and approaches and experience with mentoring programs.
• Demonstrated ability to build strong relationships and drive engagement with a wide range of stakeholders, with a particular focus on Indigenous youth.
• Strong leadership potential, with formal or informal experience preferred.
• Strong written and verbal communications skills, including an aptitude for public speaking, building and delivering presentations to funders and facilitating large group sessions.
• Proficiency in coordinating individuals and groups through virtual platforms (i.e., WebEx, Zoom, Microsoft Teams, Skype, etc.).
• Excellent administration and organizational skills.
• Proficiency with word processing, spreadsheets and databases, including a strong working knowledge of Microsoft Office Professional (Word, Excel, Outlook and PowerPoint).
• Self-motivated work ethic with ability to perform effectively in independent or team settings

Required languages: English, Indigenous would be benefit

Education level: *

Required skills: *

Closest intersection: Canada - Work from Home