Job Description

Excel Personnel has been retained by one of our National Clients in a First Nations organization in the Kamloops, BC community to recruit their next Administrative Assistant.

As part of dynamic growing team, the Administrative Assistant will provide a wide range of administrative services to the organization. This role requires a very strong multitasker who can determine which needs are of the highest priority and is able to manage their time accordingly. Often the first point of contact at the Head Office for external clients or the public, the Administrative Assistant needs to be always an effective communicator and exhibit professionalism and diplomacy.

KEY RESPONSIBILITIES:
-Receptionist duties including receiving telephone, mail and email messages, and couriers
-Providing administrative support to the Corporate Services business line and other employees as needed
-Organizing and maintaining meeting schedules and calendars,
-Managing routine correspondence and communication, maintaining records and filing documents in Information Management Systems
-Organizing, coordinating, managing, maintaining and communicating travel arrangements for staff, contractors, invitees and others
-Managing purchases of office supplies.
-Liaising with building management/superintendent to resolve any issues around the office (eg. heating, cooling, lighting)
-Receiving visitors at the front desk, welcomes and directs guests
-Coordinating and arranging for facility rentals, meeting rooms, transportation services, equipment rental, hotel accommodations and meals for meetings and events
-Attending meetings, conferences, workshops and taking meeting minutes as necessary
-Coordinating repair and maintenance of office equipment, such as the Pitney Bowes digital stamp machine, Autopen, telephones, and printer/fax machines
-Performing routine errands to support all of the above
-Performing other duties and activities as assigned

REQUIREMENTS:
-Completion of a post – secondary program in business or office administration or equivalent
-A minimum of 2 to 4 years of administrative experience
-Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, SharePoint, and PowerPoint English essential.
-French is an asset.
-Occasional travel within Canada may be required

SKILLS:
-Takes initiative, with strong problem-solving skills Excellent verbal and written communication skills, with the ability to exhibit professionalism over both the telephone and email
-Proven success at completing work with a high degree of accuracy and detail
-Ability to work independently, in a fast-paced environment.
-Ability to identify tasks and adapt quickly to changing priorities
-Willingness to participate in ongoing education and training for the role including Indigenous Cultural studies

COMPETENCIES:
-Attention to Detail – the ability to work thoughtfully and carefully to produce work that is complete and error-free
-Client Focused – Building strong client relationships and delivering client-centric solutions
-Problem Solving – The ability to find ways to overcome obstacles or resolve issues so that objectives may be achieved
-Time Management and Prioritization – The ability to effectively organize and schedule work to ensure that key objectives are achieved in a manner that makes optimal use of time, money and resources
-Written Communications – The ability to clearly and effectively express information, ideas and opinions through formal or informal written formats to deliver messages that are clearly understood by the intended audience

Salary will vary depending on skills, education, and experience, with base salary commencing at $50,000 – $55,000/year, plus benefits. A full job description will be provided to the shortlisted candidates. Only those permitted to work in Canada will be considered.

To APPLY submit your resume directly to the job https://excel.bc.ca/opportunities/job/5129 so our recruiters can view your interest. Applying directly on our website ensures a quicker response from our recruiters.

Required languages: English

Education level: See Job Description

Required skills: See Job Description

Closest intersection: See Job Description