Job Description

About the company:
Happy Kingdom Entertainment Inc. operates popular all-ages indoor amusement centers and mega playgrounds featuring large-scale play structures, virtual reality (VR) rides, extensive arcades, and dedicated birthday party rooms across the Greater Toronto Area.
We are seeking a full-time Purchasing and Support Coordinator to join our team to assist with purchasing and operational support for our indoor amusement centers across the Greater Toronto Area.

Job Description:
• 1 Vacancy
• Job type: Permanent, Full-time
• 30 hours/week
• Salary: $ 38.5 / hour
• Start date: As soon as possible
• Work location: Unit 2, 21 Amber Street, Markham, ON L3R 4Z3, Canada
• Benefits: 10 days of paid vacation; Extended medical group insurance

Job Responsibilities:
• Coordinate purchasing activities for Happy Kingdom’s locations, including arcade prizes, party supplies, cleaning products, office materials, equipment, and replacement parts.
• Work with location managers to identify purchasing needs, confirm product specifications and quantities, and ensure timely replenishment.
• Research suppliers, obtain quotations, and compare pricing, quality, availability, delivery terms, and warranties.
• Support negotiations with suppliers and recommend cost-effective purchasing options.
• Prepare purchase orders, obtain required approvals, and track orders from placement through delivery.
• Communicate with suppliers to resolve delivery delays, order discrepancies, defective products, returns, and exchanges.
• Monitor inventory levels and maintain accurate records of purchases, deliveries, stock transfers, and inventory adjustments.
• Coordinate deliveries and the distribution of supplies between locations to support daily operations, birthday parties, and special events.
• Assist with inventory counts and investigate discrepancies with on-site staff.
• Verify supplier invoices against purchase orders and receiving records and submit supporting documentation to the accounting team.
• Track purchasing expenses and prepare reports on spending, inventory requirements, outstanding orders, and supplier performance.
• Maintain organized supplier information, pricing records, purchasing files, and service documentation.
• Assist with coordinating equipment maintenance, service appointments, and approved replacement-part orders.
• Provide day-to-day administrative support to management and location teams, including designing and producing promotional materials, preparing correspondence and following up on operational requests.
• Identify opportunities to improve purchasing processes, reduce costs, and strengthen inventory management.
• Hire, train and supervise the staff.
• Perform other related purchasing and operational support duties as assigned.

Job requirements:
• Language: English
• Education: Bachelor’s Degree
• Work Experience: At least 1 year of experience in procurement or purchasing is required
• Ability to supervise: 3 to 4 people
• Work Conditions and Physical Capabilities: Fast-paced environment; work under pressure and tight deadlines; attention to detail; Ability to work independently and ability to manage multiple priorities
• Personal Suitability: accurate, organized, team player, flexibility and Efficient interpersonal skills
• Please submit your resume with your cover letter to: [email protected]

Required languages: English

Education level: Bachelor’s Degree

Required skills: At least 1 year of experience in procurement or purchasing is required

Closest intersection: Warden Ave and Denison St.