Job Description

COMPANY NAME: ST. MARY’S BAY FISHERIES INC.
JOB TITLE: OFFICE ASSISTANT
NOC CODE: 14100
VACANCY: 1
HOURLY RATE: $24.60
HOURS P/WEEK: 30-50 HOURS
EMPLOYMENT: SEASONAL EMPLOYMENT-FULL TIME
EMPLOYMENT ADDRESS
PRIMARY LOCATION: 269 Marine Drive, Southern Harbour, NL A0B 3H0
SECONDARY LOCATIONS
COLD STORAGE SITE: 1 Fish Plant Road, South Dildo, NL A0B 1R0
OFFLOADING SITE: 133 Main Road St. Joseph’s, NL A0B 3A0
START DATE: 1-OCT-2026 to 30-NOV-2027

EMPLOYMENT REQUIREMENTS

EDUCATION
SECONDARY (HIGH) SCHOOL GRADUATION CERTIFICATE OR EQUIVALENT EXPERIENCE

EXPERIENCE
2 YEARS TO LESS THAN 3 YEARS

ON SITE
WORK MUST BE COMPLETE AT THE PHYSICAL LOCATION. THERE IS NO OPTION TO WORK REMOTELY

LANGUAGES
ENGLISH OR FRENCH

ASSET LANGUAGES
SPANISH
FILIPINO

WORK SETTING
GENERAL OFFICE, REMOTE LOCATION, WILLING TO RELOCATE & PRIVATE COMPANY, CORPORATION OR INDUSTRY

OFFICE CLERK RESPONSIBILITIES
• RECEIVE AND FORWARD TELEPHONE OR ELECTRONIC ENQUIRIES
• SORT, PROCESS, AND VERIFY APPLICATIONS, RECEIPTS, AND OTHER DOCUMENTS
• PROCESS INCOMING AND OUTGOING MAIL MANUALLY OR ELECTRONICALLY
• SEND AND RECEIVE MESSAGES
• PERFORM BASIC BOOKKEEPING TASKS
• PREPARE AND FORMAT PAGE PRESENTATION
• PREPARE INVOICES AND BANK DEPOSITS
• PROVIDE GENERAL INFORMATION TO CLIENTS AND THE PUBLIC
• PHOTOCOPY AND COLLATE DOCUMENTS FOR DISTRIBUTION, MAILING, AND FILING
• ORDER OFFICE SUPPLIES AND MAINTAIN INVENTORY
• PERFORM DATA ENTRY
• PROVIDE CUSTOMER SERVICE
• LABEL FILES ACCORDING TO RETENTION AND DISPOSAL SCHEDULES
• LABEL, FILE, AND RETRIEVE DOCUMENTS
• LOCATE AND REMOVE FILES REQUESTED
• ORGANIZE AND SCHEDULE OFFICE WORK
• INFORM EMPLOYEES ABOUT PAYROLL MATTERS AND BENEFITS PLANS
• COORDINATE THE ACTIVITIES OF THE HR DEPARTMENT IN ORDER TO ENSURE THEY MEET THE ORGANIZATION’S GOALS
• SCHEDULE AND CONFIRM APPOINTMENTS
• PROVIDE BASIC INFORMATION TO CLIENTS AND THE PUBLIC
• PERFORM ADMINISTRATIVE TASKS
• PROVIDE DIRECTORY ASSISTANCE
• RECORD AND RELAY INFORMATION
• MAINTAIN WORK RECORDS AND LOGS
• CALCULATE BILLING CHARGES
• GREET PEOPLE AND DIRECT THEM TO CONTACTS OR SERVICE AREAS
• RECEIVE AND ISSUE PAYMENTS
• SEND INVOICES
• OBTAIN AND PROCESS INFORMATION REQUIRED TO PROVIDE CUSTOMER SERVICE
• ANSWER TELEPHONE AND RELAY TELEPHONE CALLS AND MESSAGES
• ORDER OFFICE SUPPLIES
• ARRANGE TELECONFERENCES
• PERFORM CLERICAL DUTIES, SUCH AS FILING AND SORTING, AND DISTRIBUTING MAIL
EXPERIENCE AND SPECIALIZATION
SCANNER

EXPERIENCE AND SPECIALIZATION
MS WORD, ACCOUNTING SOFTWARE, MS POWERPOINT, ADOBE ACROBAT READER, MS EXCEL, MS OUTLOOK, MS WINDOWS, ELECTRONIC MAIL, SPREADSHEET, MS OFFICE, & WORD PROCESSING SOFTWARE

AREA OF SPECIALIZATION
REPORTS, FORMS AND RECORD, INVOICES, CHARTS, TABLES, GRAPHS AND DIAGRAMS, CONTRACT, CORRESPONDENCE, SHIPPING AND RECEIVING, PAYROLL SERVICES, & HUMAN RESOURCES

TRANSPORTATION AND TRAVEL INFORMATION
OWN TRANSPORTATION, PUBLIC TRANSPORTATION IS NOT AVAILABLE & WILLING TO TRAVEL REGULARLY

ADDITIONAL INFORMATION
SECURITY AND SAFETY
CRIMINAL RECORD CHECK

WORK CONDITIONS AND PHYSICAL CAPABILITIES
FAST-PACED ENVIRONMENT, WORK UNDER PRESSURE, TIGHT DEADLINES, REPETITIVE TASKS, COMBINATION OF SITTING, STANDING, WALKING, BENDING, CROUCHING AND KNEELING, SITTING, ATTENTION TO DETAIL, WORK WITH MINIMAL SUPERVISION & ABILITY TO WORK INDEPENDENTLY

WORK CONDITIONS AND PHYSICAL CAPABILITIES
ADAPTABILITY, ANALYTICAL, COLLABORATIVE, CREATIVITY, EFFICIENCY, ENERGETIC, GOAL-ORIENTED, HARDWORKING, INTEGRITY, POSITIVE ATTITUDE, PROACTIVE, QUICK LEARNER, TIME MANAGEMENT, ACCURATE, DEPENDABILITY, EFFICIENT INTERPERSONAL SKILLS, EXCELLENT ORAL COMMUNICATION, ORGANIZED, PUNCTUALITY, RESOURCEFULNESS & TEAM PLAYER

BENEFITS
FINANCIAL BENEFITS- BONUS
OTHER BENEFITS-PARKING AVAILABLE & TEAM BUILDING OPPORTUNITIES

EMPLOYMENT GROUPS
THIS EMPLOYER PROMOTES EQUAL EMPLOYMENT OPPORTUNITIES FOR ALL JOB APPLICANTS INCLUDING THOSE SELF-IDENTIFYING AS A MEMBER OF THESE GROUPS:
PERSONS WITH DISABILITIES, NEWCOMERS AND REFUGEES, YOUTHS, INDIGENOUS PEOPLE & VISIBLE MINORITIES

WHO CAN APPLY FOR THIS JOB?
• YOU ARE A CANADIAN CITIZEN AND PERMANENT RESIDENT
• YOU HAVE A VALID CANADIAN WORK PERMIT
• IF YOU ARE NOT AUTHORIZED TO WORK IN CANADA, DO NOT APPLY. The employer will not respond to your application.

HOW TO APPLY

By email
[email protected]

In-person/By Mail
269 Marine Drive, Southern Harbour, NL A0B 3H0
Between 08:00 AM and 05:00 PM

By Phone
709-525-3802
Between 09:00 AM and 04:30 PM

This job posting includes screening questions. Please answer the following questions when applying:
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• Are you available for shift or on-call work?
• Do you currently reside in proximity to the advertised location?

Required languages: ENGLISH OR FRENCH I ASSET LANGUAGES: SPANISH FILIPINO

Education level: SECONDARY (HIGH) SCHOOL GRADUATION CERTIFICATE OR EQUIVALENT EXPERIENCE I EXPERIENCE 2 YEARS TO LESS THAN 3 YEARS

Required skills: AREA OF SPECIALIZATION REPORTS, FORMS AND RECORD, INVOICES, CHARTS, TABLES, GRAPHS AND DIAGRAMS, CONTRACT, CORRESPONDENCE, SHIPPING AND RECEIVING, PAYROLL SERVICES, & HUMAN RESOURCES

Closest intersection: 269 Marine Drive, Southern Harbour, NL A0B 3H0