Job Description

POSITION SUMMARY

The Vector Institute is seeking a Project Manager, Technology Projects, to join the team in Toronto, working on making Canada a centre of expertise for AI in the world.

As a key partner within the business technology work stream, you will drive critical technical initiatives while managing day-to-day operational changes. The Project Manager will participate in shaping security and data policy, and extend Vector’s business IT and AI capacities to ensure the technology infrastructure supports its mission effectively.

KEY RESPONSIBILITIES

Lead end-to-end technology selection, procurement, and implementation projects from requirements gathering through deployment;
Develop comprehensive project plans, timelines, and resource allocation strategies for overlapping technology initiatives;
Manage vendor relationships and contract negotiations understanding that not-for-profit organizations require solutions that maximize impact while managing resource constraints;
Oversee multiple concurrent change management projects, ensuring minimal operational disruption;
Implement standardized project management methodologies and governance frameworks;
Track project performance metrics, budgets, and deliverables across diverse technology initiatives;
Facilitate stakeholder communication and manage expectations across all organizational levels;
Define, prioritize, and communicate business requirements; develop business cases and recommendations for process improvements, system alterations, and best-fit practices;
Conduct business process analysis and mapping; create procedural documentation reflecting optimized workflows;
Build strong relationships with internal stakeholders to understand evolving technology needs;
Represent the technology work stream in organizational planning and strategic discussions; and,
Other related duties as assigned from time to time.

KEY SUCCESS MEASURES

The Business Computing team achieves its goals; and,
Internal and external stakeholder feedback is such that the Business Computing team provides high-quality service and support through effective working relationships.

PROFILE OF THE IDEAL CANDIDATE

Post-secondary diploma, preference for bachelor’s degree (or higher), in business or a technical field;
3+ years of relevant project management experience, with demonstrated success managing complex technology implementations;
Proven track record of managing 2-4 concurrent projects of varying scope and complexity;
Experience with technology procurement cycles, vendor management, and contract negotiations;
Background in change management principles and organizational transformation initiatives;
Experience with project management tools and methodologies (Agile, Waterfall, hybrid approaches);
Knowledge of IT infrastructure, security protocols, and system integration principles;
Exceptional verbal and written English communication skills; effective in presenting to a diverse set of stakeholders in the business and technology ecosystem;
Possesses superior organizational abilities with proven capability to prioritize and manage competing demands;
Adept at building and effectively communicating with multidisciplinary project teams, prioritizing conflicting needs, managing limited resources, handling matters expeditiously, and following through on tasks to successful completion; and,
Demonstrates problem-solving acumen and ability to navigate complex technical and organizational challenges, including strategic thinking and hands-on execution.

TOTAL REWARDS: The expected salary for this position will be $64,400 – $80,500 per year, plus benefits if applicable. The final salary offer will reflect the successful candidate’s experience, skills, and qualifications, in alignment with the Vector Institute’s Compensation Policy and may differ from above.

The Vector Institute’s Total Rewards approach extends beyond traditional compensation and benefits. Full-time employees are eligible for a comprehensive suite of supports that recognize and value employees, including vacation time, floater days, GRRSP, a Health Spending Account, a Summer Hours program, and flexible work arrangements.

POSITION STATUS: This posting is for an existing vacancy.

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT: Vector believes AI powers possibility by advancing cutting-edge research and translating it into real-world impact through collaboration with research, industry, and government. Vector is committed to fostering a diverse and inclusive culture that reflects its values.
The Vector Institute welcomes applications from all qualified candidates, including those who are Indigenous, 2SLGBTQIA+, racialized persons/visible minorities, women, and people with disabilities.
If you require an accommodation at any stage of the recruitment or selection process, please contact [email protected]. The Vector Institute team will be happy to work with you to ensure your experience is as inclusive and accessible as possible.
JOIN OUR COMMUNITY: Check out the Vector Institute’s Careers Page to explore open opportunities at Vector and Follow Vector on X, LinkedIn, and Bluesky to stay connected with the latest developments in Ontario’s AI ecosystem and the Vector Institute.

Required languages: English

Education level: Post-secondary diploma, preference for bachelor's degree

Required skills: 3+ years of relevant project management experience, with demonstrated success managing complex technology implementations; Proven track record of managing 2-4 concurrent projects of varying scope and complexity; Experience with technology procurement cycles, vendor management, and contract negotiations; Background in change management principles and organizational transformation initiatives; Experience with project management tools and methodologies (Agile, Waterfall, hybrid approaches); Knowledge of IT infrastructure, security protocols, and system integration principles; Exceptional verbal and written English communication skills; effective in presenting to a diverse set of stakeholders in the business and technology ecosystem; Possesses superior organizational abilities with proven capability to prioritize and manage competing demands; Adept at building and effectively communicating with multidisciplinary project teams, prioritizing conflicting needs, managing limited resources, handling matters expeditiously, and following through on tasks to successful completion; and, Demonstrates problem-solving acumen and ability to navigate complex technical and organizational challenges, including strategic thinking and hands-on execution.

Closest intersection: College Street and University Avenue